BOOKING CONDITIONS


1. THE CONTRACT

 The Contract for a short-term holiday rental will be between the Owners of the Quantock Cottages, which consist of  Coleridge, Greenway and the Quantock Hide cottages (referred to as “us” or “we”) and the lead booker (referred to as “you”) under the following booking conditions English law will govern the Contract.
 
The Contract will be subject to these booking conditions and must be complied with. The lead booker agrees to take full responsibility for ensuring that all the following Terms and Conditions are adhered to and must personally stay at the accommodation throughout the holiday and be at least 18 years of age at the time of booking. 



2. PAYMENT


Bookings are confirmed on receipt of the booking form and receiving the deposit of 33% of the holiday cost or 100% of the holiday cost if the commencement date of your holiday is within 56 days. The balance of the rental of the accommodation cost will be due for payment 56 days before the arrival date. You will be sent an email notification that the balance is due 5 days prior to the balance due date. If your payment has not been received by 54 days before the commencement date of the holiday, we will assume that you wish to cancel and we reserve the right to re-let the holiday. If we are unable to re-let the holiday you remain liable for the outstanding balance of the cost of the holiday and your deposit is non-refundable. No entry to properties will be allowed without payment, in full, being cleared beforehand.


3. CANCELLATION


Cancellations must be immediately notified to us by email. 
 


a) Corona Virus 19 Pandemic

 

In the event that you are prevented from having your holiday due to either us or you being in a Government mandated tier level or a national lockdown that prevents you from travelling the following will be applicable:

What you will be refunded: 100% of any accommodation & dog fees (if applicable) that you have paid.

What we will retain: The 8% booking fee which you paid when you made your booking. This fee is a disbursement to cover some of our expenses incurred during the booking and then subsequent cancellation process. These costs include our admin costs, bank fees and accounting fees.

 


b) Cancellation for reasons other than those related to the Corona Virus 19 Pandemic

In the event that you or any of your party wish to cancel your holiday for any reason to include but not limited to, accident, illness (including Covid) a requirement or recommendation to self-isolate, quarantine, shield, family emergencies, bereavement (of both human and pet) other than those mentioned in point 3.a the following will be applicable:

Our undertaking: We will seek to re-let your holiday by advertising it as available on our website and other social media platforms as appropriate. 



If we are able to re-sell your holiday:


What you will be refunded: In the event that we are able to re-book your holiday we will refund the accommodation & dog frees (if applicable) that you have paid less - 

What we will retain:  The booking fee & the cost differential if applicable: If we have to reduce the cost of the holiday in order to get it re-let. i.e. if you paid £550 for your break and we can only sell it at £500 then we will retain the difference of the £50 as this is a direct loss to us.

 

In this example the total you would receive back us would £550 less the 8% booking fee of £44 and less the cost differential in selling it on as in this example it would be less £50 so you receive back from us £456



If we are unable to re-sell your holiday:

 


If your holiday is more than 71 days away:

What you will be refunded: If you have paid your balance of your holiday or part thereof we will refund this to you.

What we will retain: Your 33% deposit & booking fee.

 

If your holiday is 70 days or less away:

 

What you will be refunded:

The direct costs that we would have had to incur should your stay have gone ahead as planned these would include: welcome pack, house keeping, gardening, maintenance and laundry. 

What we will retain: The full cost of your holiday less the direct costs as stated above

 

 4. YOUR HOLIDAY INSURANCE

We can not recommend highly enough that you take out holiday insurance with a reputable insurer to cover you in the event that you have to cancel your holiday. It is your responsibility to check that your insurance cover is adequate and provides for such risks, but not limited to, as illness (including Covid related illness) requirement to self-isolate,  accident, bereavement (of both human and pet) and the provision for bad weather in particular snow.  If you choose not to take out UK travel insurance, then you accept responsibility for ANY loss that you may incur due to your cancellation.

 

There are many organisations offering UK holiday cancellation cover and many now also provide for Covid illness/self isolation cancellation cover.  Here are a few examples of organisations:  Trail Finders  Go Compare  & the Post Office.

 

Please note that we we do not sell insurance, we do not recommend any particular company, we receive no financial gain from these companies, they are purely here to demonstrate that there are organisations who cover UK holidays and some who will cover you in the event that you become unwell with Covid 19, or that you are required to self isolate and are unable to take your holiday. 


5. CIRCUMSTANCES BEYOND THE CONTROL OF THE OWNER (FORCE MAJEURE)


If for any reason we have to cancel your booking in advance due to circumstances beyond our control for example fire, flood, destruction/damage to the property (“force majeure“) you will be refunded the full amount of the booking. If we have to terminate your holiday early for the above reasons you will be refunded part of the lodging costs based on the time remaining of the booking. This will be the full extent of the liability of the Owners.  No additional compensation, expenses or costs will be payable.


6. PERIOD OF HIRE & USE OF THE PROPERTY

You must not  use the property except for the purpose of a holiday during the holiday period and not for any other purpose or longer period. The agreement to stay in the property for the holiday period not not create the relationship of Landlord and Tenant between the parties. You shall not be entitled to a new tenancy, or to any assured short hold or assured tenancy or any statutory protection under the Housing Act 1988 or other statutory security of tenure now or at the end of the holiday period. 

 

7. LIABILITY

You indemnify us against loss, damage or injury sustained to the property or any persons as a result of any breach of these conditions or arising from the fault of you or any member of your party.
 

8. RIGHT OF ENTRY


We shall be allowed reasonable right of entry to the property at all reasonable times for purposes of inspection or to carry out any necessary repairs or maintenance.
 

9. ACCURACY OF DETAILS


The information on the websites are as accurate as possible. However, facilities may be altered or withdrawn for reasons outside our control, in which case we cannot accept responsibility. We make every effort to ensure that the property details supplied are accurate. Mistakes may occur from time to time and confirmation should be requested prior to booking. You must accept minor differences between text/photograph on the website and the actual property. We cannot accept responsibility should the property not conform to your standards. If a facility is particularly important to you, please check with us prior to booking.

 

10. NUMBER OF PERSONS USING THE PROPERTY


Under no circumstances may more than the maximum number of persons stated on the Quantock Cottages website occupy the property, unless by prior arrangement with us. We reserve the right to terminate the holiday if this condition is not observed.

 
11. CARE OF THE PROPERTY


You are responsible for the property and are expected to take all reasonable care of its furniture, pictures, fittings and effects, in or on the property. You must leave them in the same state of repair and in the same clean and tidy condition at the end of the rental period as at the beginning. Failure to do so may result in charges for additional cleaning to return the property to its original state.  We reserve the right to make a charge where guests have contravened our request for the properties to be smoke free.


You undertake the leave the property secure if left unoccupied during the period of let. You must not use the property for any dangerous, offensive, noxious, noisy, immoral activities or carry on there any act that may be a nuisance or annoyance to us or other neighboring properties.
 

12. DAMAGES & BREAKAGES

You must report and pay to the us the cost of any damage or breakages made during your occupancy.


13. DOGS

Responsible pet owners are more than welcome and the following applies: Young pets i.e. dogs less than six months old at the time of the intended visit MUST be declared to us at the time of booking and authorised by us. If a puppy or young pet is taken to the property without our consent this could result in you being asked to leave without compensation. When booking online it is advised you check the acceptance of your young dog by either telephone or email to us. Dog Owners are to observe the following rules (failure to do so may result in you being asked to leave without compensation) Dogs must be under strict control at all times while in the property, the gardens and the immediate area. This includes excessive barking. Any fouling of lawns must be cleared up. Dogs MUST NOT be left alone in the cottage or gardens. Dog are not allowed on the beds. All pet hair must be cleared before departing. Failure to do so may incur an additional charge which is at the owner's discretion. Dog owners must ensure that their pets are free from parasites and fleas before they occupy the property. Failure to do so may incur subsequent charges. Each dog or pet will be charged at £35.00 per week or part week.



14. COMPLAINTS
Every effort is made to ensure that you have an enjoyable stay. However, if you have any problem or cause for complaint, it is essential that you contact us or our designated representative at once to give us/ they the chance to resolve it. We value your custom and want you to return and we will do our best to resolve any problem. In no circumstances will compensation be considered for complaints raised after the holiday has ended when you have either not informed us or our nominated representative and given us/them the opportunity of investigating the complaint and endeavor to remedy the matter during the holiday.



15. WIFI

Wfi is provided for your use. You agree to reasonable and lawful usage of this service.

 


16. NIGHT LANTERNS & FIREWORKS


Fire works and night lanterns are expressly forbidden as they are a fire hazard and can cause death and or injury to local livestock and wildlife.  

 


17. GENERAL

In the event that any individual term or clause stated in these Terms and Conditions of Let is not permissible by law, the remainder of the agreement shall remain valid.

FOR BOOKINGS MADE BETWEEN 8TH JANUARY & 15TH AUGUST
 


1. THE CONTRACT

 The Contract for a short-term holiday rental will be between the Owners of the Quantock Cottages, which consist of  Coleridge, Greenway and the Quantock Hide cottages (referred to as “us” or “we”) and the lead booker (referred to as “you”) under the following booking conditions English law will govern the Contract.
 
The Contract will be subject to these booking conditions and must be complied with. The lead booker agrees to take full responsibility for ensuring that all the following Terms and Conditions are adhered to and must personally stay at the accommodation throughout the holiday and be at least 18 years of age at the time of booking. 



2. PAYMENT
Bookings are confirmed on receipt of the booking form and receiving the deposit of 33% of the holiday cost or 100% of the holiday cost if the commencement date of your holiday is within 56 days. The balance of the rental of the accommodation cost will be due for payment 56 days before the arrival date. You will be sent an email notification that the balance is due 5 days prior to the balance due date. If your payment has not been received by 54 days before the commencement date of the holiday, we will assume that you wish to cancel and we reserve the right to re-let the holiday. If we are unable to re-let the holiday you remain liable for the outstanding balance of the cost of the holiday and your deposit is non-refundable. No entry to properties will be allowed without payment, in full, being cleared beforehand.


3. CANCELLATION
Cancellations must be immediately notified to us by email. 

 


a) Corona Virus 19 Pandemic

 

In the event that you are prevented from having your holiday due to either us or you being in a Government mandated tier level or a national lockdown that prevents you from travelling the following will be applicable:

What you will be refunded: 100% of any accommodation & dog fees (if applicable) that you have paid.

What we will retain: The 8% booking fee which you paid when you made your booking. This fee is a disbursement to cover some of our expenses incurred during the booking and then subsequent cancellation process. These costs include our admin costs, bank fees and accounting fees.

 


b) Cancellation for reasons other than those related to the Corona Virus 19 Pandemic

In the event that you or any of your party wish to cancel your holiday for any reason to include but not limited to, accident, illness (including Covid) a requirement or recommendation to self-isolate, quarantine, shield, family emergencies, bereavement (of both human and pet) other than those mentioned in point 3.a the following will be applicable:

Our undertaking: We will seek to re-let your holiday by advertising it as available on our website and other social media platforms as appropriate. 



If we are able to re-sell your holiday:


What you will be refunded: In the event that we are able to re-book your holiday we will refund the accommodation & dog frees (if applicable) that you have paid less - 

What we will retain:  The booking fee & the cost differential if applicable: If we have to reduce the cost of the holiday in order to get it re-let. i.e. if you paid £550 for your break and we can only sell it at £500 then we will retain the difference of the £50 as this is a direct loss to us.

 

In this example the total you would receive back us would £550 less the 8% booking fee of £44 and less the cost differential in selling it on as in this example it would be less £50 so you receive back from us £456



If we are unable to re-sell your holiday:

 


If your holiday is more than 71 days away:

What you will be refunded: If you have paid your balance of your holiday or part thereof we will refund this to you.

What we will retain: Your 33% deposit & booking fee.

 

If your holiday is 70 days or less away:

 

What you will be refunded:

The direct costs that we would have had to incur should your stay have gone ahead as planned these would include: welcome pack, house keeping, gardening, maintenance and laundry. 

What we will retain: The full cost of your holiday less the direct costs as stated above

 

 4. YOUR HOLIDAY INSURANCE

We can not recommend highly enough that you take out holiday insurance with a reputable insurer to cover you in the event that you have to cancel your holiday. It is your responsibility to check that your insurance cover is adequate and provides for such risks, but not limited to, as illness (including Covid related illness) requirement to self-isolate,  accident, bereavement (of both human and pet) and the provision for bad weather in particular snow.  If you choose not to take out UK travel insurance, then you accept responsibility for ANY loss that you may incur due to your cancellation.

 

There are many organisations offering UK holiday cancellation cover and many now also provide for Covid illness/self isolation cancellation cover.  Here are a few examples of organisations:  Trail Finders  Go Compare  & the Post Office.

 

Please note that we we do not sell insurance, we do not recommend any particular company, we receive no financial gain from these companies, they are purely here to demonstrate that there are organisations who cover UK holidays and some who will cover you in the event that you become unwell with Covid 19, or that you are required to self isolate and are unable to take your holiday. 


5. CIRCUMSTANCES BEYOND THE CONTROL OF THE OWNER (FORCE MAJEURE)
If for any reason we have to cancel your booking in advance due to circumstances beyond our control for example fire, flood, destruction/damage to the property (“force majeure“) you will be refunded the full amount of the booking. If we have to terminate your holiday early for the above reasons you will be refunded part of the lodging costs based on the time remaining of the booking. This will be the full extent of the liability of the Owners.  No additional compensation, expenses or costs will be payable.


6. PERIOD OF HIRE & USE OF THE PROPERTY

You must not  use the property except for the purpose of a holiday during the holiday period and not for any other purpose or longer period. The agreement to stay in the property for the holiday period not not create the relationship of Landlord and Tenant between the parties. You shall not be entitled to a new tenancy, or to any assured short hold or assured tenancy or any statutory protection under the Housing Act 1988 or other statutory security of tenure now or at the end of the holiday period. 

 

7. LIABILITY
You indemnify us against loss, damage or injury sustained to the property or any persons as a result of any breach of these conditions or arising from the fault of you or any member of your party.
 

8. RIGHT OF ENTRY
We shall be allowed reasonable right of entry to the property at all reasonable times for purposes of inspection or to carry out any necessary repairs or maintenance.
 

9. ACCURACY OF DETAILS
The information on the websites are as accurate as possible. However, facilities may be altered or withdrawn for reasons outside our control, in which case we cannot accept responsibility. We make every effort to ensure that the property details supplied are accurate. Mistakes may occur from time to time and confirmation should be requested prior to booking. You must accept minor differences between text/photograph on the website and the actual property. We cannot accept responsibility should the property not conform to your standards. If a facility is particularly important to you, please check with us prior to booking.


10. NUMBER OF PERSONS USING THE PROPERTY
Under no circumstances may more than the maximum number of persons stated on the Quantock Cottages website occupy the property, unless by prior arrangement with us. We reserve the right to terminate the holiday if this condition is not observed.

 
11. CARE OF THE PROPERTY
You are responsible for the property and are expected to take all reasonable care of its furniture, pictures, fittings and effects, in or on the property. You must leave them in the same state of repair and in the same clean and tidy condition at the end of the rental period as at the beginning. Failure to do so may result in charges for additional cleaning to return the property to its original state.  We reserve the right to make a charge where guests have contravened our request for the properties to be smoke free.


You undertake the leave the property secure if left unoccupied during the period of let. You must not use the property for any dangerous, offensive, noxious, noisy, immoral activities or carry on there any act that may be a nuisance or annoyance to us or other neighboring properties.
 

12. DAMAGES & BREAKAGES
You must report and pay to the us the cost of any damage or breakages made during your occupancy.


13. DOGS
Responsible pet owners are more than welcome and the following applies: Young pets i.e. dogs less than six months old at the time of the intended visit MUST be declared to us at the time of booking and authorised by us. If a puppy or young pet is taken to the property without our consent this could result in you being asked to leave without compensation. When booking online it is advised you check the acceptance of your young dog by either telephone or email to us.Dog Owners are to observe the following rules (failure to do so may result in you being asked to leave without compensation) Dogs must be under strict control at all times while in the property, the gardens and the immediate area. This includes excessive barking. Any fouling of lawns must be cleared up. Dogs MUST NOT be left alone in the cottage or gardens. Dog are not allowed on the beds. All pet hair must be cleared before departing. Failure to do so may incur an additional charge which is at the owner's discretion. Dog owners must ensure that their pets are free from parasites and fleas before they occupy the property. Failure to do so may incur subsequent charges. Each dog or pet will be charged at £30.00 per week or part week.


14. COMPLAINTS
Every effort is made to ensure that you have an enjoyable stay. However, if you have any problem or cause for complaint, it is essential that you contact us or our designated representative at once to give us/ they the chance to resolve it. We value your custom and want you to return and we will do our best to resolve any problem. In no circumstances will compensation be considered for complaints raised after the holiday has ended when you have either not informed us or our nominated representative and given us/them the opportunity of investigating the complaint and endeavor to remedy the matter during the holiday.


15. WIFI

Wfi is provided for your use. You agree to reasonable and lawful usage of this service.

 


16. NIGHT LANTERNS & FIREWORKS
Fire works and night lanterns are expressly forbidden as they are a fire hazard and can cause death and or injury to local livestock and wildlife.  

 


17. GENERAL

In the event that any individual term or clause stated in these Terms and Conditions of Let is not permissible by law, the remainder of the agreement shall remain valid.